PRIVACY NOTICE

Waringstown Cricket Club (Club) is the Data Controller and is responsible for storing and otherwise processing your data in a fair, lawful, secure and transparent way.

You may give us information about you by filling in forms at training, coaching sessions or online, or by corresponding with us by e-mail or otherwise. This includes information you provide when you register with the Club. The information you give us may include your name, date of birth, address, e-mail address, phone number(s), name of previous clubs with which you may have previously registered, School (if applicable) and gender. We may also ask for relevant health or dietary information or other data which is classed as special category personal data.

The reason we need your Data is to be able to administer your membership, and provide the membership services you are signing up to when you register with the club. Our lawful basis for processing your personal data is that we have an obligation to you as a member to provide the services you are registering for.

FOR TRAINING, COACHING AND COMPETITION ENTRY

• Sharing personal data with club coaches or officials to administer training sessions.
• Sharing personal data with club team managers for the purpose of social events.
• Sharing personal data with the Northern Cricket Union and/or Cricket Ireland and other competition providers for entry in events.

FOR MEMBERSHIP AND CLUB MANAGEMENT

• Processing of membership forms and payments.
• Sharing data with committee members to provide information about club activities, membership renewals or invitation to social events.
• Publishing of competition results and pictures (where approved separately).
• Sending an annual club survey to improve your experience as a club member.

When you become a playing member of the Club, you will also automatically be registered with the Northern Cricket Union. The Club does not supply any personal data it holds for this purpose to any other third party. Our data processing requires your personal data to be transferred outside of the UK for the purpose of cloud hosting, with appropriate safeguards in place to ensure security.

We will hold your personal data on file for as long as you are a member or part of a coaching program with us. Data is updated every year on annual membership/coaching forms. Any personal data we hold on you will be securely destroyed after five years of inactivity on that member’s account.

As a data subject you may have the right at any time to request access to, rectification or erasure of your personal data; to restrict or object to certain kinds of processing, including direct marketing; to the portability of your data and to complain to the Information Commissioner’s Office (ICO) about the processing of your personal data.